Responsibilities:
As a Bid Manager, your primary responsibilities include:

• Taking full responsibility for managing bids, effectively managing time and prioritizing tasks.
• Setting up the proposal and developing the bidding strategy.
• Creating storyboards and sectional outlines for proposals.
• Applying a systematic approach to the bidding and negotiation process, aligning with Zones’ business goals.
• Contributing to the continuous improvement of processes, tools, content, and templates, and supporting new initiatives.
• Reviewing bids, requests for proposals (RFPs), and requests for quotes (REQs) to develop proposal plans and kickoff materials.
• Ensuring compliance of proposal documents with RFP criteria, including content, formatting, length, and layout.
• Managing bidding projects end-to-end, collaborating with internal stakeholders (e.g., Pricing, Technology, Legal).
• Utilizing templates to enter client information and customize proposal content.
• Gathering information through interviews with Subject Matter Experts (SMEs) and writing various proposal sections.
• Conducting initial reviews to identify SME questions and extract important pricing information.
• Analyzing RFPs and creating compliance matrices.
• Collaborating with the proposal development team to articulate the win strategy.
• Collecting technical data and pricing information from SMEs.
• Developing proposal templates and models.
• Composing all bid content, including executive summaries, organization credentials, cost narratives, technical sections, conclusions, etc.
• Collaborating with internal and external partners to implement the proposal strategy and meet proposal deadlines.
• Maintaining quality standards by following proposal-writing standards, ensuring readability, consistency, and adherence to company and client requirements.
• Monitoring changes to solicitations and adjusting work accordingly.
• Assisting in facilitating team reviews and revising proposal content as necessary.
• Editing text to ensure error-free, consistent tone and style, and compliance with company and client guidelines.
• Collaborating with graphics specialists to create visual elements for proposals.
• Consolidating and integrating disparate components into a unified and coherent proposal.
• Compiling and submitting proposals in a timely manner.
• Performing other assigned duties related to bid management.
• Demonstrating quick thinking, assertiveness, and tact to ensure successful bid submissions, while effectively managing time, meeting deadlines, and working independently.
• Handling substantial responsibilities, maintaining composure under pressure, and carefully interpreting instructions.
• Understanding complex technical and U.S. legal requirements.
• Demonstrating strong written communication skills in English.

Required Qualifications:

• Minimum of 2 years of experience in a multinational environment, preferably in bid or sales support roles.
• Project management experience.
• Strong communication and negotiation skills.
• Ability to manage virtual teams across different locations.
• Fluent in verbal and written English.
• Ability to work in a dynamic and changing environment.